You've built custom AI assistants, but are they truly effective? The secret lies in writing clear system prompts using a structured approach.

Great system prompts follow a simple format that ensures your AI understands exactly what project management task to tackle.

Engagement Message

Have you noticed your custom AI sometimes producing project deliverables that miss the mark on your specific requirements?

Start every system prompt with a section called # ASK - this tells your AI exactly what project management task you need it to perform.

Be specific and actionable. Instead of "help with planning," write "Create a risk mitigation plan for a software migration project with stakeholder communication templates."

Engagement Message

What's one specific project management task you'd want your custom AI to handle flawlessly?

Next comes the # CONTEXT section - this gives your AI the project background it needs to deliver effectively.

Include project details, stakeholder landscape, budget constraints, timeline, and organizational structure. Think of it as onboarding a new team member.

Engagement Message

What project context would be essential for an AI working on your current initiative?

Also you usually want to add a # CONSTRAINTS section to set project standards and management rules your AI must follow. This prevents scope creep and ensures deliverable quality.

Include methodology requirements, budget limits, compliance protocols, and stakeholder approval processes. Clear boundaries create better outcomes.

Engagement Message

What project constraints would be non-negotiable for AI contributing to your project deliverables?