Now the last output was pretty good but it's far from great. An interesting study about how humans read emails reveals that emails that are structured in a shape that resembles the letter F are easier to read. So ideally we want to help our LLM to build emails in the F shape. Let's revisit our prompt.
__ASK__
Please generate a professional email to schedule a meeting.
__CONTEXT__
- The meeting is with a potential client about a new product launch.
- The sender is looking to set the meeting for next week.
- The tone should be professional and courteous.
__CONSTRAINTS__
- The email should consist of a few short paragraphs.
- Each paragraph should convey a distinct point:
1. The introduction and purpose of the email.
2. Suggested times for the meeting.
3. A closing statement.
- Make the e-mail written in F-shape where each next paragraph is considerably shorter than the previous one. See example below for text-shape inspiration.
__EXAMPLE__
Subject: Meeting Request: Upcoming Product Collaboration
Dear [Recipient's Name],
I'm [Your Name] from [Your Company Name], reaching out about a potential partnership involving our new product launch. This opportunity could greatly benefit your operations and expand your offerings. I'd love to discuss how we can collaborate.
Can we meet next week to dive deeper? I'm available on [Day 1], [Day 2], [Day 3] between [Time Range], but happy to adjust. Please share your availability.
Looking forward to exploring this with you.
Best,
[Your Name]
[Your Job Title]
[Your Company Name]
While we could spend a lot of time in the CONSTRAINTS section explaining how the F shape would work, the key was to add an example while keeping our description of the F shape short and to the point. The above prompt will consistently produce emails in the shape and format desired.
